Short Programs

Dear ITS Students,

ITS International Office opens opportunity for ITS students to participate in short program at several universities ITS partner & non partner. The duration of this program depends on each university. Before apply please make sure that you know every condition in this program (duration program, scholarship, academic years, list of subjects). Please be aware, mostly of university/organization who organize short program don't cover roundtrip airticket. You must cover flight ticket by yourself. There are also important requirements you must know to apply for exchange program :

- Official Academic Transcript in English version

The official academic transcript in english version is relesead by Academic office (BAAK). To get this document you should visit BAAK counter number three (3) and make a request to get academic transcript in english. The officer will give you the form to fill in and submit the form at the same counter. Please kindly wait for 2-3 days to get the signed transcript from BAAK. Once received, please copy your transcript and legalize it at BAAK counter number two (2).

- Certificate of Enrollment (Surat Keterangan Mahasiswa Aktif ITS dalam bahasa Inggris)

This document aims as a proof that you are ITS students. You can get this letter from BAAK.

- Certificate of English Profiency

You can use TOEFL/IELTS depends on requirements of the program. For short program under partnership with ITS usually you can use EFL (from CLC ITS / UPT Bahasa dan Budaya ITS). Please make sure that your TOEFL/IELTS/EFL is still valid (valid means no longer than 2 years from your test date)

- Passport

Please make sure that you should submit your passport to join study abroad program. Please make sure that your passport still valid at least 1 year. ITS IO will not porcess your documents if you don't submit your passport. It's better to prepare this documents from earlier

- Motivation Letter

you should submit the motivation letter 500 – 1000 words (based on requirement program).  Please mention the reason why you want to join the program and what impact after you join the program in your motivation letter.

- Statement Letter (Surat Pernyataan)

This letter to confirm that you've alraedy know the condition of the program and will obey the rule. Please download the file in this link Surat Pernyataan Short or Student Exchange Program

- Funding Request Form

You can apply to get fund from ITS. You can download the form in this link :


Please fill in and complete this form with signature of your Head of Department. Submit the forms to International Office at least 2 weeks before the event and enclose your proposal as well as Letter of Acceptance. One more additional information, please create a fund request letter with attention to "Vice Rector for Academic & Students Affairs" and signed by your Head of Department and you. Please be advised that the fund is limited to short programs with purposes such as Academic Related Activities, Scientific Related Activities, Leadership and Cultural.

Important note: we will not process your proposal if you fail to submit within the provided period

Please check the complete procedure in this link : POB Pengajuan Bantuan Dana – Last Update 1 Mar 2016

Here is the list of short programs which currently open for registration:

Program Name University/Organizer Website Deadline Eligible Applicants Submit Your application to :
2019 Winter Schools in St. Petersburg Polytechnic University Russia Peter the Great St. Petersburg Polytechnic University, Russia 3-Dec-2018' Students (D3,D4,S1,S2,S3) Direct to Organizer
CAU International WINTER Program 2019 Chung-Ang University, South Korea 6-Nov-2018' Students D3, D4, S1 & S2 to International Office (Mr. Wahyu)
Delightful Istanbul 2019 Winter School Istanbul Aydin University (IAU) Turkey 21-Oct-2018' Students D3, D4, S1 & S2 to International Office (Mr. Wahyu)
Kumamoto University Spring Program 2019 Kumamoto University, Japan 6-Nov-2018' Students S1 to Liasion Office KU at ITS (Ms. Mia Hernawati)
NPU Winter School 2019 Northwestern Polytechnical University (NPU), China 28-Oct-2018'' Students D3, D4, S1 & S2 to International Office (Mr. Wahyu)